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Archive | Outlook 2013

Shortcuts for Selecting, Copying, Moving, and Deleting Items in Outlook

To perform this action… Press…
To select all items in the current folder CTRL+A
To copy item to another folder CTRL+SHIFT+Y
To move item to another folder CTRL+SHIFT+V
To forward item CTRL+F
To delete CTRL+D or DELETE
To delete without sending item to Deleted Items SHIFT+DELETE
To turn on editing in a field (except icon view) F2
To undo CTRL+Z or ALT+BACKSPACE

14 Handy Shortcuts for Outlook

To perform this action… Press…
To create an Appointment CTRL+SHIFT+A
To create a Contact CTRL+SHIFT+C
To create a Distribution list CTRL+SHIFT+L
To create a Fax CTRL+SHIFT+X
To create a Folder CTRL+SHIFT+E
To create a Journal entry CTRL+SHIFT+J
To create a Meeting request CTRL+SHIFT+Q
To create a Message CTRL+SHIFT+M
To create a Note CTRL+SHIFT+N
To create a new Office document. CTRL+SHIFT+H
To create a Post in this folder CTRL+SHIFT+S
To create a Search Folder CTRL+SHIFT+P
To create a Task CTRL+SHIFT+K
To create a Task request CTRL+SHIFT+U

Saving Multiple Email Attachments quickly

Here’s a quick way to save multiple files attached to an e-mail message.

1. Open an email message with attachments(obviously), and then click Other Actions on the Ribbon.

2. Click Save Attachments. Hold down the SHIFT key while using the arrow keys to select the attachments that you want to save. Alternately, hold down the CTRL key and use your mouse to select the attachments that you want to save. Click OK.

3. Browse to a folder on your hard disk drive or to a document library on a Microsoft SharePoint site, and then click OK. The attachments will be saved to the new location.